We want you to know that we at Roxbury Camp have been taking seriously the advisories made by the CDC and health department officials concerning the spread of COVID-19/Coronavirus. The health and safety of our guests is at the front of our priorities and to that end we are taking the following steps to contain or prevent the spread of this virus. If you have any questions or concerns please contact us. We will keep our guests informed about any changes in regards to our schedule of events and programs here at the camp.
Roxbury Camp staff have been studying up and implementing best practices from the CDC, PA Department of Health and the Nation Restaurant Association in an attempt to prepare to host groups for events and food service. We are excited to have people at the camp again and are doing all we can to provide a safe, clean, and healthy environment for our guests.
We understand there is still a risk in gathering and we want to help churches, groups, and families make decisions about their event that leave them feeling confident and safe. To that end, we will continue to extend the option of re-booking an event at a later time if available or the following year without financial penalty to the renter, but we will need these decisions to be made two months prior to your event date in non-emergency situations. Where a re-booking is not possible we will refund deposits for COVID-related cancellations made within a reasonable period of time prior to the event. Refund decisions will be made on a case by case basis. To repeat,with rentals increasing, we will need to reinstate our two-month notice policy for cancellations without loss of deposit.
We have a great team of ladies who clean and sterilize our Byers Conference Center rooms and meeting spaces each week as groups depart. The usual excellence with which these ladies do their job will be combined with extra sanitizing being paid to commonly touched surfaces in the rooms and in public areas. Extra attentions are being paid to door handles, chair backs, light switches, heating and cooling units, etc.
In the Hawbaker Legacy Retreat Center, we will continue to ask user groups to clean thoroughly before they depart, but our staff will be going through the rooms and public areas to sanitize surfaces and places commonly touched. Special attention again will be paid to door handles, chair backs, light switches, heating and cooling units, etc. This will also be the practice in cabins and meeting spaces around the camp.
To remain in compliance with COVID -19 protocols guests purchasing meals from the camp will need to wear masks when entering the Dining Hall/Commons area. Masks will need to remain in place at anytime guests are moving around the food service areas except while seated to eat. Hand sanitizer will be available at the beginning of the buffet line and the drink service line. Guests are asked to use the hand sanitizer every time they go to the buffet or beverage service. Further instructions will be given at the beginning of each meal. Our kitchen and COVID protocols have been inspected and our license was approved without any violations. DOA inspection results are public record and can be found at the PADOA website.
Group Prevention Responsibilities
We will provide products to sanitize hands and surfaces in all of our facilities for guest use during your event. Please keep reminding your guests to follow the advice of the CDC and public health officials while you are together:
- Wash hands regularly;
- Stay home if you are feeling ill;
- Cover your cough with your elbow;
- Try to stay 6 feet away from people;
- Do not shake hands or hug – use an elbow bump or some other type of greeting that does not require touch;
- Any one in an at risk group should not attend your event ( Those with prior health concerns and the elderly are considered at risk for the most serious consequences if they contract the virus.)
- Try to avoid touching your face.
As our staff has minimum contact with your group or power over how you run your event, it is your preparation that will be the best defense for your group. We will wear masks when interacting with your group and are requiring masks in our office.
Please stay home if you are sick or have symptoms of COVID-19
The CDC and health officials have put out best practices to help keep the virus from spreading at a rate that will tax or overwhelm our medical facilities. We all can play a part in helping keep hospitals available to those who really need them by following their advice.
If you think you are sick or have been exposed to COVID-19/Coronavirus:
- Do not go directly to the hospital. Call your family doctor and make arrangements to be tested in a way that will not potentially infect others.
- Stay at home and follow common sense personal hygiene practices until your test says you are negative: wash your hands regularly, cover your cough, keep surfaces clean and sanitized.
If you have further questions or would like to change arrangements for your upcoming event please feel free to contact me at any time and I will try to help you as best I can. We are all trusting God that he will be present with us and His Holy Spirit will guide us during times of uncertainty and hard decisions. I am praying for you all as you make decisions about your events.